Timing and flawless execution is everything in creating unforgettable memories for celebrations of a lifetime. It’s all behind the scenes. While guests are enjoying the celebration in one room, they are unaware of the feverish preparations in another. We like it that way! That’s the magic of it all! Magicians don’t reveal their secrets and neither do we. While we won’t share our secret to faster and better food service and more dance/entertainment time than any other catering hall in New York City, below we’re revealing a quick glimpse behind the scenes of a room turnover at the El Caribe. It happens quick so don’t blink!
Is it roomy enough? There will be a lot of activities happening at your next event; cocktail hour, dinner, dancing, entertainment, possible cake cutting, special speaker or presentation, etc. Coordinating these activities and making sure your guests feel connected to you and the event is important. They’re there to help you celebrate. The way your event room is laid out will be critical to the success of the affair. Why? Here are three things to consider when booking your next catering hall.
1. Tables. While seemingly unimportant, consider what kinds of tables are being used to seat your guests. Are they oval or round? Oval tables allow for more seating of guests in your event space. That’s a plus. The downside – oval tables don’t promote the socialization and intimacy you may want for your guests. It’s more difficult for them to socialize at the table. Conversely, round tables seat less people at your event yet they create a more intimate setting for your guests allowing for better dinner conversation and socialization. Guests feel connected with you and a part of the celebration.
2. Dais and Entertainment. Another important consideration in helping your guests feel connected to the celebration and guest(s) of honor, are the placement of your dais and entertainment. Because of spatial constraints, many catering halls arrange the dais and band/entertainment on very opposite ends of the room. While this looks great on paper it’s not functional. As the night progresses your guests will gravitate toward the entertainment leaving their backs to face the dais and guest(s) of honor. You certainly don’t want to find yourself in this situation. When booking your next catering hall, find a facility that has the dais and entertainment in the same area.
3. Facility Layout. Most important, next to room layout, is facility layout. A majority of catering halls host more than one event at a time. Some will host events on a second floor. Others in an adjoining room. Noise and vibration from those other events can interfere with your special affair. You should feel like you’re the only event at that moment so consider how the facility is laid out. Is there a maximum capacity limit? Are other events removed far enough from your event not to disturb you with noise, vibration or foot traffic from other events?
While it seems simple, room layout is really important to the atmosphere you create for your guests. Following these tips will help you and your guests enjoy a successful celebration.